Facility Coordinator, Facilities Management

Date: Nov 15, 2022

Primary Location: Hartford, CT, US

Company: Lincoln Financial


Alternate Locations: Hartford, CT (Connecticut)


Work Arrangement: In Office


Relocation assistance:: is not available for this opportunity.


Pay Range: $14.90 - $22.36 


Bonus Potential:  5% 


Requisition #: 70546



General Purpose of Job

As the Facility Coordinator, you will be responsible for the accurate and effective execution of day-to-day activities involving workplace services, and safety and Administrative duties, to include invoice processing, employee badging, conference room set-ups, and light facilities tasks.  You must be well organized and be able to take direction, work independently and be proactive.  You must be able to lift 25-50 lbs.

Duties and Responsibilities


New Hire onboarding process

  • Employee Badges/Access
  • Parking Cards/Forms
  • Review HR reports for new hires and terminations

Manage on-site building service requests 

  • Accomplish service work safely if knowledgeable and possible.
  • Schedule relocations and reconfigurations with the appropriate technicians (SFI, McPhee, etc.) with Site Manager’s request and approval.  
  • Schedule and assist with the execution of conference room set ups and configuration requests.
  • Supervise onsite vendor technicians with service work and frequently follow up with technicians while they are on-site to ensure no questions arise or that no additional assistance is needed.
  • Respond to Service Now requests, track & assist in resolving on-site issues (ie. LFG floor access, parking, climate, and lighting).  
  • Track Service Now Requests/Terminations, Access requests
  • Submit weekly MAC reports and distribute to IT and Mailroom Services
  • Process Terminations timely and completely.
  • Conduct monthly audits of security badge system and parking cards.  Email building management and LAZ for removal and building access.
  • Monitor and respond to the Facilities Operations email box and respond to requests
  • Light Mechanical work i.e. (change light bulbs)
  • Inventory Office Supplies and order replacements as needed

Processing incoming invoices for payment

  • Ensure accuracy and communicate inaccuracies with provider and the Site Manager.
  • Process and submit invoices accurately
  • Respond to and manage issues involving inaccurate payments

Additional Responsibilities

  • Must be able to learn new computer operating systems and processes.
  • Represent the Facilities department in a friendly, courteous, and appropriate manner
  • Assist the Site Manager as requested


  • High School or GED - Minimum Required


  • 0 - 1+ Years of  Administrative and/or Facility Maintenance experience. (Preferred)

What’s it like to work here?

At Lincoln Financial Group, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future.


What’s in it for YOU:

  • A clearly defined career framework to help you successfully manage your career

  • Leadership development and virtual training opportunities

  • PTO/parental leave

  • Competitive 401K and employee benefits

  • Free financial counseling, health coaching and employee assistance program

  • Tuition assistance program

  • A leadership team that prioritizes your health and well-being; offering a remote work environment and flexible work hybrid situations

  • Effective productivity/technology tools and training


Work Arrangement

In Office : Employees will work in a Lincoln office with a designated workspace.


Lincoln will evaluate the following when setting the successful candidate's wage rate:
•    Prior work or industry experience.
•    Education level to the extent education is relevant to the position.
•    Unique skills


About The Company

Lincoln Financial Group, a Fortune 200 company with over 10,000 employees, provides advice and solutions that help empower Americans to take charge of their financial lives with confidence. Our core business areas — Life Insurance, Annuities, Retirement Plan Services and Group Protection — focus on supporting, preserving and enhancing over 17 million customer’s lifestyles and retirement outcomes.

Headquartered in Radnor, Pennsylvania, Lincoln Financial Group is the marketing name for Lincoln National Corporation (NYSE: LNC) and its affiliates. The company had $324 billion in end-of-period account values as of June 30, 2021.

Ranked one of the Best Large Employers in America and Best Employers for Women by Forbes magazine as well as one of Newsweek’s Most Responsible Companies, Lincoln Financial Group makes a serious investment in our employees’ futures through a broad range of wealth accumulation and protection plans, health and wellness programs, and career development resources designed to help each individual reach their personal and professional goals.


Lincoln is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. 


Lincoln Financial Group is a committed corporate citizen included on major sustainability indices including the Dow Jones Sustainability Index North America and FTSE4Good. Dedicated to diversity and inclusion, we earned perfect 100 percent scores on the Corporate Equality Index and the Disability Equality Index. Follow us on Facebook, Twitter, LinkedIn, and Instagram. Sign up for email alerts at http://newsroom.lfg.com


Be Aware of Fraudulent Recruiting Activities

If you are interested in a career at Lincoln, we encourage you to review our current openings and apply on our website. Lincoln values the privacy and security of every applicant and urges all applicants to diligently protect their sensitive personal information from scams targeting job seekers. These scams can take many forms including fake employment applications, bogus interviews and falsified offer letters.

Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in-person interview.  Please contact Lincoln's fraud team at fraudhotline@lfg.com if you encounter a recruiter or see a job opportunity that seems suspicious.


Additional Information

This position may be subject to Lincoln’s Political Contribution Policy.  An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln’s current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities.


Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Lincoln Financial Group are considered property of Lincoln Financial Group and are not subject to payment of agency fees.


Lincoln Financial Group (“LFG”) is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex (including pregnancy), age, national origin, disability, sexual orientation, gender identity and expression, Veteran status, or genetic information.  Applicants are evaluated on the basis of job qualifications.  If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling 260-455-2558.


This Employer Participates in E-Verify. See the E-Verify notices.

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Nearest Major Market: Hartford

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